Developer handover checklist is a special type of document support for project. Code handover documentation usually includes three distinct sections, targeted at various audiences interacting with a project. Appoint a specialist trainertechnical writer and treat them like a developer ie, while the developers are building software, the technical writer is building knowledge artefacts for handover. Typically, the project sponsor is responsible for developing the business case, which can include an economic feasibility study. Project documentation checklist to do list, organizer. A common source of pain, is picking up a project without a decentcomplete handover. What is the best way to hand over a saas development project. Some companies still dont use a project handover document sample like the one you see above, instead, they still rely on construction project handover letters.
Documentation is considered as a media of communication among the parties involved. It does however reflect the need to develop a plan that works for your project and for the group taking on this new piece of work. Project transition plan, project transtion steps, checklist. Change by its nature, is hard in the beginning, messy in the middle and worthwhile in the end if the transition goes well. Software project handover process is help to develop a regular joint project work. A framework for software system handover ahmad salman khan doctoral dissertation in computer and systems sciences school of information and communication technology kth royal institute of technology, stockholm, sweden, 20.
A support handover document can help keep your support team in the loop on whats been changed. Have you ever had problems with project transition to operations. The aim of this documentation is to pass knowledge of how this software works and how its written, maintained, and deployed to people who will follow you. The project handover checklist project management hut. Documentation is not always crucial while a project is ongoing. Now that the technical document is completed, it is time to share it with the target audience and push live. How do i write technical handover documentation before leaving a. Most of the times, the project managers and stakeholders focus on planning for the development and implementation phase of the project. A good project plan is imperative to the successful release of highquality software to the market. Software maintenance acceptance checklist assumption is that. Effective handover of projects to operations teams otc. What knowledge does a production support team need when a project goes live. Get our development teams tips for code documentation, knowledge transfer, and completing a software handover involving custom code.
Project documentation from all sources prefinal investment decision, engineering, procurement, and construction epc works, project handover and close out is prepared in formats that facilitate easy import into the owners dms. Sep 14, 2008 the project team continued to respond to operational issues while trying to deliver the next release of the software implementation. Project transition to operations avoid being lost in transition. Be sure to include related aspects, like the code repository, website and wiki maintenance, and documentation. Walking a software handover process kaleem ullah, ahmad salman khan, mira kajkomattsson. The aim of this documentation is to pass knowledge of how this software works and.
Theres no doubt that project documentation is a vital part of project management. This means that the stakeholder agrees that the quality specifications of the project parameters have been met. To save time, id write up a series of bullet points as above and from your own research according to this project and present them to your pm. Project management leaders are often asked a common question. Dec 11, 2018 your project handover checklist will no doubt be different having more project specific items.
Documentation is hugely important when it comes to transferring knowledge and code base. Jun 05, 2018 once you have the answer to some of these questions you can then begin to gather and develop the project documents you may need to be successful with your project. The project also relied on multiple vendors to manage integration with the software product. Cdms apex handover documentation management software. Importance of project documentation in project management. However, by using field productivity software, you can capture data and intelligence in the field and more effectively streamline project closeout. Its design is strongly dependent on who transfers to whom, the. Contribute to futuriceprojecthandoverchecklist development by creating an account on github.
The handover documentation needed by any owner after a. Before the owner cuts the ribbon, endofjob documentation is one of the most important deliverables, required by the owner at handover. Software project documentation an essence of software. Enterprise projects and programs often have multiple releases to various countries and business units. But if thats all your team is doing, youre likely to run into issues and possible headaches along the way. Project transition to operations avoid being lost in. Contribute to futuriceprojecthandover checklist development by creating an account on github. Handover framework and it is part of evolution and maintenance management model em3. If your company doesnt have its own template, nows the perfect time to create one. Ask him to tick off the ones he wants to see and add any others that he feels appropriate. Googling handover documentation will also give you more insights.
This document could be a simple email from a client or a 50page word document that has input from 10 project stakeholders. Running through projects in person with your standin. As soon as an employee has given their resignation notice, their manager should become responsible for ensuring a successful handover takes place. Create stories for the knowledge creation and track these just like any other story, and assign them to different team members. A construction project handover letter is identical in purpose to the project handover document sample, but it differs in its delivery. With stepshots prebuilt process documentation template in various formats, saving guides in pdf, word, html, wordpress or powerpoint are just a few clicks away. Dfm systems have developed a methodology and software solution, to ensure that the project handover closeout file is completed on time and that clients receive all required as built handover documentation for construction projects on time, giving them instant access to critical documentation. Hence, there are six steps below that can help to successfully complete a project handover. Advance preparation for a possible handover can significantly ease your life. I have resigned my old employer to start a new job, and i need to prepare a handover documentation to be taken by some new employee that havent arrived yet, and would be some weeks from when i go to when they fill the position again. When youre planning a project, you need to think about the ongoing maintenance of the website and either include a maintenance agreement in your proposal or outline. Oct 04, 2019 project management leaders are often asked a common question. Here are 6 steps to successfully complete a project handover. Procedures and testcases to test a new release, testcases for a quick smoke test etc.
Every software development company might feel the need to change contractors at some point. Knowledge transfer plays a big role in software development. A project handover seems simple enough its when one or more components of a project transfer from one person to the next. The essential two functions of documentation substantiate it. At white october, we use a standardized project handover template across the entire company. What aspects need to be considered during the handover. A framework for software system handover diva portal. In this thesis, we suggest a framework for software system handover that provides a basis for creating handover process models. A clear and detailed project documentation is essential for the success of the project itself every good project manager knows it well. Handover is a crucial process in the software lifecycle read the article and find out how to transfer software development works to another. If any of your current coworkers will be taking on the project, work with them, too, and see what they might be looking for. Project handover is a process of transferring project from one project team to another team which is supposed to keep working with this project in context of certain duties, for example it could be a handover of software product from the project performers developers to customers for example customers it team which will implement and support this solution. Assai enables the smooth execution of handover and commissioning activities.
Developer handover checklist is a special type of document support for project managers that is suitable andor adapted for developers. The most useful list of items ive found that should appear in such a document were on experts exchange the enemy. How to take over an existing project free checklist. Sep 05, 2018 obviously, project handover requires much more than the transfer of office keys and software access information. See, a project handover is a pivotal time in a project that can either make or break its success. This document will provide the justification for investing in the project. Software documentation is a critical attribute of both software projects and software engineering in general. Much of the problem with project closeout is that it involves detailed coordination, paperwork, tracking over so many processes and systems.
The previous project manager might have moved on to do something else and youve got the project as part of an internal reshuffle of resources. Ongoing upkeep would include plannedmaintenanceactivities, bugfixes, newenhancements, ongoing customersupport etc. How to write a persuasive business case for ppm software. Handover is a crucial process in the software lifecycle, and it may turn out to be costly and harsh unless you take the appropriate precautionary steps to make it smooth and downtimefree. Software engineering stack exchange is a question and answer site for professionals, academics, and students working within the systems development life cycle.
They miss out on planning for the most important aspect postimplementation i. First check your project charter or project initiation documentation. Pdf software project documentation an essence of software. Youre writing whats known as handover documentation. The knowledge of how the program works is still fresh in the minds of the people involved, both inhouse and within the remote team. Project teams run the risk of becoming lost in transition when the initial release is. Closeout does not have to be overwhelming or a nightmare. When a new person joins a project, project members are changed, or project is moved to another team, a handover should be thoroughly planned and executed. Handover is a crucial process in the software lifecycle, and it may turn out to be costly and harsh unless you take the appropriate precautionary. Make clear for everyone how handover will affect schedulescommunicationbudget. Classic three tier architecture, mvc pattern in framework x.
A ceo guide handover is a crucial process in the software lifecycle, and it may turn out to be costly and harsh unless you take the appropriate precautionary steps to make it smooth and downtimefree. You should also update any documentation that exists, but might be out of date. It really helps if your company has an official handover template. Handing over a saas development project from one company to another. The project issues log was a compilation of operational issues and release specific issues. How do i write technical handover documentation before. When you have a project handover you loose one important. A detailing of the execution model of the solution such as threading etc.
With assai you can have all your documentation immediately available and organized by asset break down. Theres a related questionanswer over on stack overflow that generally covers the topics that you need to address in your own document. Unlike a project handover form, a letter is a simple letter format like the letter sample you see below. In fact, it is necessary to be constantly updated to stay on track with the project however, project documentation drafting can be a difficult and unloved task for some organizations and projects there are even legal requirements to be met for the. The most complete project management glossary for professional project managers. How to create a technical documentation template stepshot. The significant properties of software project a jiscfunded study into what properties are. Software handover deals with a transfer of a software system from one party to another. Obviously, project handover requires much more than the transfer of office keys and software access information. As building projects increase in size and complexity, and construction schedules become ever more compressed, building operators increasingly find that the quality of the documentation that comes from the handover stage is vital to the proper operation and maintenance of the.
Some agile teams catapult story cards across to the support team with no thought as to whether these will be of any use to anyone. Identifying and managing key stakeholders including the group who will receive the handover. Prepare source code handover plan closed ask question asked 8 years ago. Construction project handover document sample to use or copy. If youre working in a pmi environment and you have a maintained project charter, most of th.
The first section of this project documentation checklist provides you with a sample set of different project deliverables that you need to accomplish in order to fully support your project in terms of essential aspects, while the second section of this checklist explains how to organize and establish an effective management system. Upon completion of a construction project, a handover process takes place from the contractor to the owner or end user. It doesnt matter if youre going to handover the app development. Regardless of whether you complete the whole website building project on your own or with a team, you might need to hand off the project to someone else. Software help to share and organize collaborative work on todo lists, tables and project documentation. Aug 30, 2018 much of the problem with project closeout is that it involves detailed coordination, paperwork, tracking over so many processes and systems. Handing over a project or switching the pm on a project can be tricky and expensive. This structure holds people accountable and ensures that information is covered at the right level. Project closeout and handover a general overview the goal of project management is to obtain stakeholder acceptance of the project result. However, when parting ways with a software house, it may be a good practice to ask them to prepare the project documentation for your app. Even worse, some teams think that being agile means. Software project handover checklist is a type of software that allows you to control the execution of all tasks that must be done when. To have a successful project you must navigate over the problem of changing resourcespeople leaving etc.
Mar 07, 2012 business analysis documentation is complete. Then, organize that information into a structure document, whether its written in a wiki or using a word processor. Oct 06, 2017 change by its nature, is hard in the beginning, messy in the middle and worthwhile in the end if the transition goes well. The taxonomy provides a platform for creating handover process models. Documents written for any nondevs who interact with users of the app. Following best practice processes during the project phase should ensure the availability of a complete set of documentation. Heres a brief checklist of what could be included in the project handover plan. This thesis examines nord pool spot as later nps issues in current project and operational processes. The cutting of a ribbon at a glamorous ceremony often symbolises the completion and handover of a project. How to hand over your project to another software house. A communication plan that starts early in the life of the project and includes the target group. Outgoing and incoming project managers should hold a meeting and set goals that must be met during the.
55 759 1071 199 1516 709 189 729 17 1523 881 79 941 38 1514 1513 758 93 1141 1585 207 863 278 173 926 764 1226 1097 485