A few of these factors that you need to look into include the strategic plan of the business as well as its financial resources and quality standards. Workforce planning serves as the foundation for managing an organizations human capital. It specifically provides information about the elements that are necessary to be present in the document. Strategic planning, budgeting, and human resources staff are key players in workforce planning. The workforce plan is owned by the business, but the process is driven by hr. Workforce planning provides managers with a strategic basis for making human resource. Developing the business case for workforce planning.
Like business strategy, the strategic workforce planning should be owned by the whole executive team, not just the hr director. It focuses on forecasting workforce requirements and includes a future workforce profile and a gap analysis to examine the discrepancies between the capabilities and needs of your current workforce and those of your future workforce. Even the smallest changes will equate to a legitimate change in course over time. People support most of the strategic capabilities and people have the skills needed to deploy the strategy people make the strategy happen strategic workforce planning is the practice of mapping an organizations people strategy with its business strategy so they work in sync. Workforce planning and hr templates business victoria.
Our broad range of global capabilities contributes to a holistic approach that covers the most critical dimensions of strategy. This level focuses on the enterprise or the business sector as a whole. The document is the outcome of a planning process that is extremely valuable on its own. Coordination with combined state plan programs 14 v. Shrm and aarp jointly conducted this survey which asked hr professionals about their organizations strategic workforce planning activities in preparation for the potential skill gaps that may. The workforce analysis framework is illustrated in the following process chart. Economic, workforce, and workforce develop ment activities analysis 7 state strategic vision and goals 8 state strategy 9 iii.
Facilitate strategic staffing and planning for future workforce requirements by identifying these in a timely manner, monitoring staff turnover and. Find the right people and skills to support the process. It involves finding things out, talking to people, understanding and manipulating data, presenting workforce analyses clearly, and translating findings into action plans. Strategic workforce planning is formed by the organizational strategy. Bank workforce strategy workforce career and retention analysis with targeted retention interventions using ilm and elm analyses. It enables organizations to strategically meet current and future workforce needs and prevents unnecessary disruptions in maintaining a steadystate workforce. This document is intended to serve as a tool for state and local jurisdictions in planning for targeting pandemic influenza vaccine to critical workforce. Yet many organizations draw an artificial line between them.
We then tested our initial conclusions and draft document with a group of senior managers, the hr community, trade union representatives and a focus group of sta. A workforce strategy is a core part of an agencys or. The specific workforce strategies for recruiting, retaining, developing, and managing employees. The owd coordinates, plans, and manages training and educational development for the entire department. With this planning strategy, companies can analyze and assess its programs and activities that involve workforce selection, designation, and retention. We identify gaps in your peoples skills, so you can plan your future workforce the right way. Using current data you can calculate how many salespeople you would need in order to facilitate this growth. Having identified your business needs and profiled your current workforce, you can now get your workforce to meet your business goals. A guide to strategic workforce planning aihr analytics. Workforce planning can make it faster and easier for businesses to address workforce threats, employment issues and unhealthy changes in the operations. The ceo, cfo and key executives should be involved in developing the strategic workforce planning. Think of the saying about the journey being just as important as the destination. A rapid change in technology and intense globalization is forcing the organizations to change its overall business strategy.
Workforce plan template university of california office of the. Columbus public health supports an office of workforce development owd within the human resources office. Describe the key steps to developing a strategic workforce plan including analysis, forecasting, strategy development and. Operational planning elements 10 state strategy implementation 10 state operating systems and policies 11 iv. This workforce planning template is available as an excel spreadsheet, word document, or fillable pdf file. Nov 30, 2015 in this article, you will learn 1 about the introduction what workforce planning is and why it is necessary, 2 workforce planning essentials the hows of planning, 3 stages in strategic workforce planning, and 4 workforce planning tools. This document is limited to provide guidance to implementation of the swfp model and cannot enforce successful implementation, which is the responsibility of the personnel involved. Sometimes decisions may follow the strategic vision, sometimes strategies emerge from the action itself, and act as a form of post hoc rationalisation. Focus on your critical workforce segments plan for more than one outcome. Workforce planning is the process of making sure the organization has the right number of people, in the. The purpose of an executive summary is to summarize the key points of a document for its readers, saving them time and preparing them for the upcoming content. Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the present and the future, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan.
Tailor a policy and procedure document that will ensure your staff will fit your workforce plan. Soft workforce planning is about defining a strategy or developing a strategic framework within which information can be considered. The strategic workforce and employment plan is a living plan not a report. Workforce planning guide state auditors office texas.
The sole purpose of strategic workforce planning is to ensure your workforce is aligned with your business objectives. Partner closely with the ocs analytics function to inform the types of data and analysis that will assist with effective workforce strategy development and planning. The workforce planning process should be supported by the agencys leadership team directed by a strategic hr or hr analytics role. In this article, you will learn 1 about the introduction what workforce planning is and why it is necessary, 2 workforce planning essentials the hows of planning, 3 stages in strategic workforce planning, and 4 workforce planning tools. Strategic workforce planning for fts what this document will help you with improving the way you plan your future workforce requirements. Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the workforce you will have available and your future needs, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan. The specific staffing strategies designed to develop an internal pool for anticipated vacancies. Workforce planning model phase i determine agency strategic direction. As you will see, the same can be said about workforce development planning. The processes and workforce planning model described in this guide are derived from. The activities workforce planning is a practical activity.
A strategic planning checklist is a helpful tool when it comes to the assessment of the strategic plan and. The australian public service aps reform program consists of 28 projects based on the recommendations of ahead of the game. This workforce planning guide is a reference document designed to assist agencies with their workforce. Dec 03, 2019 having identified your business needs and profiled your current workforce, you can now get your workforce to meet your business goals. Our workforce planning offering begins with the five rights. Workforce planning practice 2 an overview of workforce planning strategic vs operational workforce planning strategic workforce planning guarantees an alignment to an organisations business strategy. Create, maintain and evolve the analytics strategy that informs strategic workforce planning consulting and reporting efforts. The state services commission ssc has a role in building a resilient, responsive and adaptable state services. In every workforce planning effort, there will come. Workforce planning guide institute for employment studies. Click here to view a chart of workforce planning strategy areas pdf file. Major challenges for workforce planning include recruiting.
It is a holistic approach to assessing and analysing the internal business drivers. Learn the 5step model for developing workforce plans. Shropshire councils workforce strategy 201617 202021 2. A workforce strategy is a core part of an agencys or sectors business strategy and change agenda. Hr analytics as a strategic workforce planning weena yancey m momin, kushendra mishra abstract the need of the proactive workforce planning is indispensable. Introduction to workforce planning office of financial. Integrate workforce planning into the strategic plan of the organization. Change is a constant in most businesses these days. Agency overview executive summary of workforce plan. This article outlines what a pragmatic and operational workforce planning process should look likeas well as predictive tools that help organizations measure and respond to their workforce gaps. Workforce planning and overall business planning should go handinhand.
This document should be used as a companion to federal resources for pandemic influenza planning that involves protection of critical workforce. The workforce planning process and associated talent strategies can greatly impact an. Workforce development planning a workforce development plan is a document. Another compelling reason for workforce planning is scarcity of resources.
Strategic workforce planning should consider the broader contingent workforce including contractors, partners etc. Just like when making project requirement checklist examples, there are also different elements that you need to consider when creating your companys workforce planning document. We blend ability with agility, building a rightsized staff that avoids waste and achieves strategic goals efficiently. Workforce planning guide office of management and enterprise. Strategic workforce planning involves identifying, assessing, developing and sustaining employee workforce skills required to successfully accomplish business goals and priorities while balancing the needs and expectations of employees. Identifying the changes that your trust itself can lead. Yet failure to plan invites disruption by the next digital darling or corporate titan that has reinvented workforce. Workforce strategy across the public service is a key part of this work. Use the strategic workforce planning framework for. An operational process for workforce planning rand corporation.
Workforce planning guide australian public service commission. Blueprint for the reform of australian government administration the blueprint. Seven steps of effective workforce planning ibm center for the. The purpose of an executive summary is to summarize the key points of a document for its readers, saving them time and preparing them for the. Understand the role of the manager in directing workforce planning including the need for leadership, direction and accountability. Business leaders must realize the true connection these changes have to their workforce. With an increased emphasis on agility and responsiveness, there is a growing realisation that goodquality management information set within such a framework is the key to identifying and maximising the drivers of performance. Workforce planning guide australian public service. Workforce planning in copfs is the process, shaped by copfs corporate strategy, which will ensure that we have the right number of people with the right skills in the right place to deliver short and long term organisational objectives. Specifically, swp is a systematic process for identifying, acquiring, developing, shaping, and retaining the workforce necessary for. If a company is looking to double its revenue in the next two years, this will have an impact on the workforce.
Planning at the time of creation of the strategy document. Strategic workforce planning resume samples velvet jobs. Workforce planning no more flying blind deloitte us. It is a document that provides a snapshot of the workforce. The owd is staffed by one fulltime workforce development manager. Required elements for submission of the unified or. Use the strategic workforce planning framework in partnership with the sector the public service commission psc has developed a strategic workforce planning framework pdf, 329 kb to assist departments to develop their strategic workforce plans. Thinking about how you ensure you deploy people in the most effective way using the appropriate variety of skills, locations, etc. Once you have established the need for workforce planning, you can refer to other tools in the toolkit to implement your own workforce planning strategy. A strategic workforce plan will inform good business decisions and yield important data such as hiring. Workforce planning is the ongoing process by which the objectives and priorities of an. After completing this guide, the end result will be a workforce plan ready. This is the ultimate maturity level in workforce planning and is a sophisticated method of strategic workforce planning. Some 80 per cent of the talent gap in organizations stem from a lack of appropriately qualified candidates.
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